What is EXOffice?
Solution that realizes "Office Digital Twin"
EXOffice is a total solution that provides the “must” services to the office work, including attendance management, meeting room management, entrance/exit management. “How to give the office worker the good motivation for the work?” “How to give the managers and the owners the idea to improve the productivity in the office?” EXOffice, a tool to realize “Digital Twin”, would be the answer to these questions. Digital Twin creates the replica of the real world in the digital space. EXOffice realizes “Office Digital Twin” by aggregating the various information in the office area as well as telework environment. How to give the office worker the good motivation for the work? How to give the managers and owners the idea to improve the productivity in the office? EXOffice, a tool to realize “Digital Twin”, would be the answer to these questions. Digital Twin creates the replica of the real world in the digital space. EXOffice realizes “Office Digital Twin” by aggregating the various information in the office area as well as telework environment.
Decentralized + ABW = New Normal
The workers in the world found their work style has suddenly changed drastically because of Covid-19 pandemic. However, there has been a move for this already in these years. It is called ABW (Activity Based Working). As telework is rapidly getting popular in the first half of 2020 and giving the freedom of choice for working place and time, people are realizing that it helps to lead a better life design. It can be said the company should walk together with this trend. Under this circumstance, where decentralized office style is common, Digital Twin that EXOffice provides will be the “must” tool for the employee as well as the managers.
1. Visualize the various situation in the office
[Attendance management/Equipment management]
Displays the people and the things over the floor map
It displays the location of the employee on the floor map. Easy to search the target person. Clicking the icon, it shows the characteristics of that person, such as name, photo, employee number, extension number, in the pop-up screen. This icon can be modified in its shape and color.
Locates the target person immediately in the non-territorial office
2 services available: fixed seating and free seating. In the non-territorial office (free seating), attendance management is a must to contact the target person correctly. For the fixed seating office, it contributes to the productivity, as knowing the availability of the target person beforehand helps to choose the best communication way.
[Meeting room management]
Visualizes the use status
It displays the use status per room. It tells not only the availability of the room, but also more in the details, such as “reserved, but not in use” or “In use without reservation” if combined with reservation information from other services such as Outlook. Tapping the icon, the use details will come up.
Data analysis such as reservation occupancy rate
Based on the collected data, graph display is available for the analysis result such as (1) Reservation rate, (2) Occupancy rate, (3) Reservation occupancy rate, (4) Non-reservation occupancy rate, (5) Reservation non-occupancy rate. These are helpful to understand the meeting room usage situation (such as the most popular room, the worst manner department and so on) and to rearrange the meeting room layout.
[Toilet occupancy/Canteen congestion rate display]
Reduces the stress for use
It displays the toilet occupancy per floor (vacancy vs total number of room), by utilizing magnet sensor and motion sensor. Canteen congestion rate is shown by using motion sensor. Congestion rate is available every 30 minutes per table as the actual number of people seated vs total number of the seat.
[CMS screen for easy management]
CMS screen gives full of information. It is easily done the addition/deletion of employee, replacement of map, addition/deletion of icon, monitoring BLE tag and other edge devices.
3. Optimizes the work and the daily life with the data analysis
EXOffice constantly collects the data at the office and home for the analysis that helps work and daily life. “Space-oriented analysis” is the one to tell occupancy rate of the office area, meeting room and so on. “Work-oriented analysis” is the other to cover the topic, such as a daily work report that is automatically generated. Furthermore, “In-person contact analysis” is available for finding the employee communication and the organization structure. These analysis reports are displayed on the dashboard.
Infrastructure to be installed
When “EXBeacon platform” is installed in the office space, it receives the signal from the employee’s BLE tag and measures the location of the person who carries the tag. At the same time, it connects with various sensors to collect sensor information. On the EXBeacon platform installed in one floor (block), you will place 1-3 EXGateway(s) and EXBEacons appropriately to cover the whole space.
- EXGateway: It sends the data aggregated from BLE network via LTE/LAN to the cloud.
- EXBeacon: Placed on the ceiling or desk top, it collects the information from BLE tag.
- EXsensor: Various sensors (temperature/humidity, PIR, etc.) can be added to the regular EXBeacon.
- EXTx: Battery-operated BLE tag. Transmission intervals can be adjusted, depending on the requirement.
- EXTxAir: Rechargeable card-type BLE tag. Transmission intervals can be adjusted, depending on the requirement.
*Small size and light-weight type; saving space and power consumption.